By 
There’s a lot to deal with in a healthcare practice in just one day.
Staff don’t only care for patients; they also have administrative duties to handle, such as scheduling, insurance verification, and billing. This work takes time and often leads to staff burnout.
Many healthcare practices are now hiring remote staffing companies to reduce the workload.
Staffing agencies provide virtual assistants trained in HIPAA compliance. It greatly reduces the cost of training. It also enables healthcare staff to concentrate on their work, which is patient care.
Here are the 10 best remote staffing companies for the healthcare industry in 2026. We have added their services, charges, hiring process, and healthcare roles they offer.
How to Choose the Right Healthcare Staffing Company (Checklist)
Do not rush to select the healthcare staffing company. The following is the checklist that will help you determine the right company.
- Have they worked in healthcare staffing?
- Do they comply with HIPAA and adhere to other security regulations?
- Do they have trained medical or administrative employees?
- Are they able to deal with tasks such as billing, scheduling, and verifying insurance?
- Do they have a quick and easy hiring process?
- Are they flexible with work hours (part-time, full-time, or on demand)?
- Do they provide clear and transparent pricing?
- Do they provide any free demos or trials?
- Are they available for a long time after you hire them?
- Would they be able to scale staff as your practice grows?
Once you’ve answered these questions, you can shortlist the right remote staffing company that best meets your needs.
10 Best Remote Staffing Companies for Healthcare
When it comes to efficient workflow, there are remote staffing companies to choose from.
1. Remote Scouts
Remote Scouts is a global virtual staffing company that provides healthcare support services for U.S. medical practices.
The company helps hospitals and clinics reduce administrative burden by providing pre-vetted virtual assistants for healthcare by rigorously taking written tests, technical interviews, and cultural assessments. They ensure all virtual assistants are compliant with PHI, HIPAA, and SOC 2 Type II protocols.
Virtual healthcare assistants handle appointment scheduling, documentation, insurance verification, and other non-clinical tasks. The company also offers specialized assistants for general surgery, plastic surgery, family medicine, orthopedics, and others to match your specialty needs.
All of the roles are trained in advance EMR/EHR systems like Kareo and have excellent communication skills.
Healthcare providers can reduce overhead costs by up to 70% with Remote Scouts. Practices can easily hire and onboard within 7 working days.
Year established: 2022
Headquarters: Calabasas, California
Hiring process: Remote Scouts follows a three-step hiring model. Work requirements are communicated between businesses and individuals. The company shares the pre-vetted candidates with the clients, and they are shortlisted. The virtual assistant is then made part of the client’s existing tools, workflows, and team operations. Onboarding is already taken care of.
Pricing: Custom quotes are available upon request.
Demo: 30-minute consultation call
Roles they offer:
- Medical assistant
- Medical administrative assistant
- Medical receptionist
- Patient care coordinator
- Medical insurance assistant
- Medical scribe
- Medical biller
- Dental assistant
2. Medva
Medva is a medical staffing company established by physicians. The company abides by HIPAA rules. It offers virtual receptionists for dental, medical, and specialty practices. Their virtual assistants handle insurance verification, scheduling, and electronic medical record (EMR) documentation. It helps healthcare practices reduce staff burnout.
They provide a client portal where clients can monitor their virtual medical assistant team’s performance. It provides a strong security framework and safeguards patient data. The company follows HIPAA and SOC 2 standards. They also employ the use of security mechanisms to safeguard patient information.
Year established: 2021
Headquarters: Los Angeles
Hiring process: The company conducts an initial interview of candidates. They evaluate experience, communication skills, and healthcare knowledge during the interview. Selected candidates complete training programs. After going through multiple competency evaluations, the top 10% of candidates are onboarded.
Pricing: Starting from $10/hour for part-time support, $1,733/month
Demo: Discovery call available
Roles they offer:
- Veterinary assistant
- Orthopedic assistant
- Dermatologist assistant
- Medical receptionist
- Medical administrative assistant
- Medical scribe
- Medical billing assistant
3. OnEdge
OnEdge is a virtual staffing company. It provides virtual professionals and administrative staff for the healthcare and dental firms. The company provides secure, role-aligned professionals, transparent security controls, and monitored operational support. They are HIPAA-, GDPR, ISO 27001-, and SOC 2 Type II-compliant.
They hire pre-vetted professionals for healthcare practices within 7 working days. The company offers 4-week training to the selected candidates. The company’s recruitment, training, compliance, and workforce management all take place on one platform.
Year established: 2022
Headquarters: Mountain View, California
Hiring process: OnEdge follows a four-step hiring process. It includes a consultation call, candidate interviews, onboarding and setup, and complete deployment. All pre-vetted talent is usually available to clients within one week.
Pricing: Custom quotes are available upon request.
Demo: Available
Roles they offer:
- Medical scribe
- Medical scheduling coordinator
- Medical insurance coordinator
- Medical billing coordinator
- Patient care coordinator
4. DrCatalyst
DrCatalyst is a healthcare company and service provider. It specializes in remote staffing and revenue cycle management (RCM) for medical practices. They provide outsourced administrative solutions. The company offers virtual assistants, medical billing, coding, and prior authorization management services.
Their professionals are trained to work with existing Electronic Health Records (EHRs) like Epic, Athenahealth, and eClinicalWorks. The company has more than 15 years of experience. It provides HIPAA-compliant processes and secure workflows.
Year established: 2010
Headquarters: San Juan, Puerto Rico
Hiring process: First of all, they understand the client’s requirements. Then they shortlist and match trained virtual healthcare professionals based on skills and workflow requirements. After compliance setup and approval, the selected staff are onboarded into the client’s systems and EHR tools.
Pricing: Depends on role and number of virtual assistants
Demo: Free consultation call
Roles they offer:
- Prescription coordinator
- Phone receptionist
- New patient coordinator
- Healthcare assistant
5. Crewbloom
Crewbloom is a remote staffing agency in the USA that connects businesses with a diverse network of highly skilled and experienced remote healthcare professionals. They are equipped with technology and can easily integrate into the existing workflows of clients.
Healthcare virtual assistants help medical practices handle appointment scheduling and insurance verification. The company focuses on quality-driven recruitment and accountability.
Year established: 2016
Headquarters: New York, United States
Hiring process: According to client requirements, the company conducts an assessment of candidates. Then they conduct interviews, background checks, and skills assessments. After all assessments and evaluations, the company onboard the remote professionals for healthcare within 15-20 days.
Pricing: Usually under $25/hour depending on the role
Demo: Offers an exploratory call for 15 minutes
Roles they offer:
- Medical assistants
- Medical billers
- Medical receptionist
- Patient care coordinator
- Claims specialist
- Medical coders
- Remote patient monitoring assistants
- Medical scribes
- Patient engagement specialists
- Healthcare customer service representative
6. Medix
Medix is a life science and healthcare Staffing Company. The company places professionals in contract, contract-to-hire, and direct-hire positions within the healthcare industry.
They have 20 years of experience and focus on helping hospitals, clinics, and healthcare enterprises fill critical roles quickly.
The company is well known for its flexible staffing model and strong compliance standards. They offer roles specialized in healthcare, including clinical, allied, and revenue cycle. They have access to a vast talent pool.
Year established: 2001
Headquarters: Chicago
Hiring process: After getting requirements about roles from clients, the company sends them a list of shortlisted candidates. The list of shortlisted candidates includes detailed profiles and video introductions. The healthcare practice owners can interview the candidates themselves. Once the candidate is selected, they are onboarded and integrated into the workflow of that healthcare practice.
Pricing: Pricing tailored to your hiring needs
Demo: Available
Roles they offer:
- Healthcare administrative staff
- Medical assistants
- Revenue cycle management specialists
- Medical coders and billers
- Case managers
7. HelpSquad Health
HelpSquad Health is a virtual staffing company that provides virtual medical assistants, patient support teams, and medical billing services. The company provides trained remote professionals for the sake of insurance verification, billing support, and front-desk management.
The company is HIPAA-compliant and also provides Spanish and Tagalog support. They screen their virtual assistants for accent, tone, and English communication skills.
Year established: 2015
Headquarters: Doylestown, Pennsylvania, United States
Hiring process: HelpSquad Health offers a consultation call to understand the client’s needs. Then they match pre-vetted healthcare-trained virtual assistants. Selected professionals are onboarded directly into the practice’s systems, including EHR and communication tools. They are supported through ongoing training and account management for smooth performance.
Pricing: $8/hour
Demo: Consultation call available for 30 minutes
Roles they offer:
- Medical scribe
- Appointment scheduler
- Insurance verifier
- Bilingual support specialist
- Telehealth coordinator
- Front-desk coordinator
8. Hello Rache
Hello Rache is a U.S. based healthcare virtual assistant company within the healthcare industry. It offers medical assistance remotely that is compliant with HIPAA for medical practices. This company was established by Dr Mark Carnett. This company’s primary focus is to alleviate physician burnout due to documentation overload and administrative burden.
The company has placed more than 12,000 virtual assistants till now. Their skilled remote workers handle EMR documentation, medical scribing, and back-office administrative tasks. They don’t ask for long-term contracts or setup fees. Every healthcare virtual assistant completes HIPAA training. They also follow strict security and privacy protocols.
Year established: 2017
Headquarters: Sierra Vista, Arizona, United States
Hiring process: Hello Rache has a simple hiring process. The company receives requests from customers, such as scheduling, insurance verification, patient communication, medical documentation, and so forth. They are given the role requirements, after which they match them to a HIPAA-compliant virtual healthcare assistant.
Pricing: $9.50/Hour
Demo: Consultation call available
Roles they offer:
- Medical scribes
- EMR documentation assistants
- Charting support specialists
- Medical receptionists
- Scheduling coordinators
- Patient communication assistants
- Insurance verification assistants
- Administrative healthcare assistants
- Dental assistants
- Veterinary assistants
- Optometry assistants
9. Staffing For Doctors
Staffing For Doctors is a U.S.-based virtual staffing company. It pairs healthcare practices with specially matched HIPAA-trained virtual medical assistants. The company’s focus is on supporting healthcare practices to reduce administrative burden by outsourcing their work to skilled remote staff.
Year established: 2019
Headquarters: Sun City Center, Florida, United States
Hiring process: Clients start with a short consultation call. Pre-vetted, specialty-matched virtual assistants are shortlisted within 24 hours. Once selected, onboarding is completed within 48 hours with full support from a client success manager.
Pricing: $14/hr
Demo: Available
Roles they offer:
- Appointment scheduler
- Front desk admin
- New patient coordinator
- Patient care coordinator
- Medical receptionist
- Referral coordinator
- Medical virtual assistant
- Medical scribe
- Medical biller
10. F5 Hiring Solutions
F5 Hiring Solutions is a managed remote staffing company headquartered in Brooklyn. Its main delivery hubs are situated in the Philippines and India.
The company handles healthcare and insurance along with support and operations. They offer HIPAA-trained specialists for U.S. medical practices and health centers.
They have placed approximately 85,500 pre-vetted professionals with a 95% retention rate. The company offers a free replacement policy if a company isn’t satisfied with the existing remote professional.
Year established: 2017
Headquarters: Brooklyn
Hiring process: Clients share their hiring requirements such as role, skills, experience level, and time zone. Candidates are screened from their network and vetted based on skills tests, technical interviews, and cultural assessments. Shortlisted candidates are presented for the interview that you can shortlist from. The company handles the payroll, benefits, and performance management.
Pricing: $375 to $1,200 per week
Demo: Consultation call available
Roles they offer:
- Healthcare administrative specialists
- Insurance specialists
- Healthcare administrators
Which Remote Staffing Company Is Right for You?
The key to selecting the appropriate remote staffing firm is based on budget, talent needs, and compliance requirements. Every provider has a different niche, so be sure to pick the right providers according to your needs.
Some providers are best for administrative support. Others have clinical or healthcare-specific positions.
Be sure to ask them about their experience and budget so you can make a good choice. Inquire about how long they take to train the virtual assistant so you will have an idea of whether you should work with that virtual assistant staffing agency or not.
Focus on sustainability and the ability to support your practice processes.
